What can I do with the default fields? - LabCollector

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Since version 5.2, default fields are editable and some options are available to setup the form record. Go to ADMIN > Data > Default fields.

 Note: Some items described in this post are only available to admin and super-admin level users.

Note: Version 5.4 and above allows you to activate/deactivate the Owner field in the Reagents & Supplies module (Owner doesn’t exist in Reagents & Supplies in previous versions).


You can activate and deactivate these options using the switch button on the right.
Note that there is some variation in the pre-built options depending on the selected module.

1. Project code
Allows you to have the project code field in the form to use the Project Code tools.
Project codes will associate your data to a project. It’s an autocomplete field but if the value is not in the Project Codes list, you may write it in and it will be automatically created. If you want to setup this field as mandatory, check the box.

2. Multiple insertion
With this option, you can replicate x times the same record in your database.
For example, here, the record with the Name field “Multiple insertion” will be repeated 3 times.

Three records with the same Name values but different IDs have been created.

3. Reagents & Supplies Automatic Link

Creating this link allows you to order directly from modules other than Reagent & Supplies.
Check the box on the top right then fill the form of your product (strain, plasmid, animals, chemical structure…).

When you save, a form in Reagent & Supplies module automatically opens. Fill this form too and save.

You have now access to ordering tools in your product module.

4. Genotype Tag System (only available in Animals and Strain & Cells module)
When you activate this function, Genotype field is not a text field but allows you to deal with tags.
Tags are automatically created when you copy/paste the genotype. The tag separators are comma and space. Spaces and commas cannot be part of the genotype name. The genotype tags accept most special characters and punctuation marks.

 The choice of delimiters for data import from files and updates includes TAB, comma (,) and semicolon (;) or your choice of custom separator. Make sure that when importing genotypes that an appropriate tag and separator combination is chosen to import data as intended.

You can edit a tag just by clicking on it.

You can drag & drop tags to move them in the genotype sequence.

When you add tags, you can use the autocomplete function to avoid errors. Simply begin typing and then click the correct genotype.  Autocomplete will find existing genotypes with any part matching what was types as in the picture below.

Through TOOLS > Manage genotype tags, you can find an admin area. Super-administrator and administrators can check where the tag is used , edit the tag and delete it . Think to update the list before to use it.
Staff + users have only the possibility to check tag use. Other user levels can’t access to this area.

5. Multiple owners
This function is useful when you are using group policies or strict level permission.
First, the super-administrator or administrator have to define in general option default fields (see above) who are the people who can add secondary owners: super-administrator only, administrator, staff + or staff, just by checking the box.
Then, when the owner of the record fills the form, he has the possibility to add secondary owners with this icon  . A new owner field opens with a select list. This list is dependent of the user group.

The secondary owners have the same rights to view, edit and use the record as the main owner.

With the option “ Allow sharing between groups”, the list of secondary owners will indicate staff from other groups.

6. Replicate sample (only available in Samples module)
When you activate this function, you have the possibility to create a record model.
Check the box on the top right of your record (new or already in the database). Fill the sample form and save it.

When you create a new record, you have the possibility to use one of your saved models available in the select list. Choose one and the form is automatically filled with the same model values. A link between the record model and the new record will be created.

7. Sequence information (only available in Primers module)

The sequence info will be displayed as a field. The sequence entered will be available to other tools for visualization and analysis within LabCollector including a calculation of Length, Tm and %GC.


In this part, you have access to the default fields structure:

  • You can choose to activate or deactivate fields using the switch button on the right (name and owner cannot be disabled).
  • Fields can be reordered by drag and drop.
  • You can edit the field name just by clicking on the text.
  • Fields can be mandatory.Select the box to activate the feature.
  • If you want to see the values of the field in the summary line, select the box.

At anytime, you can see the form with your current options by following the link on the bottom part.

All the functions are saved automatically.