How to mass update memorized records?

SUMMARY: You have now an option where you can memorize the records you want and update them. You can even memorize all records and update a particular field in the module. Follow these steps to update memorized records: 1. Memorize … Continued

How to manage users? (v.6.032+)

SUMMARY: LabCollector allows you to add users with different permission levels.  *Please refer to our Knowledgebase to see different user level permissions. 1. Create Users 2. Manage users: Add permission levels 3. Remove users 3. Reactivate users Note If you … Continued

How to do a backup of LabCollector database?

SUMMARY: LabCollector allows you to backup your data. This helps you to always have a backup incase something happens to the computer and you loose data on your computer.  LabCollector includes a backup system allowing you to save to an … Continued

How to memorize and download items from modules?

SUMMARY: LabCollector offers you to memorize items and export them. This can be very helpful when you want to export certain selected items. Let’s say that you want to export a list of certain reagents. LabCollector offers to memorize these … Continued

What are group policies and how to use them? v6.0

If you have version 5.31 or below please see this KB instead. If you have a version below 6.0 please see this KB instead. Note: Only accessible to super-administrator The super administrator can define ONE member group to manage the user’s general permissions … Continued

How to solve errors while importing data

You can encounter some errors while uploading them. These errors & their solutions are described below. File with no owner column: If you forgot the owner column or forgot to select one owner in the select list under Advanced options, … Continued

How to delimit data csv for data import?

If you want to delimit data in csv, open the csv file. It will look like this.   To delimit the data (separate into columns) Go to data Select the column you want to delimit the data for. (you can … Continued

Import your data (v6.0)

SUMMARY: Accessible to ALL users except User and Visitor level permission Prepare your LabCollector database. Before importing data, you have to configure the module you are importing data by creating the fields that you need and adding possible values where … Continued

How to manage users (v5.4 and above)

If you have v5.31 or below please see this KB instead. Only accessible to the super-administrator and group master administrators During your first use and throughout your time in the lab’s life, you will need to manage the staff accounts. … Continued

What is a CSV file?

CSV format is used in LabCollector to import data, storage… You can also export in CSV format. CSV means Comma-separated values. Usually, the separator depends on the configuration of your computer (under Control Panel>Clock, Language, and Region>Region > Additional Settings … Continued

What can I do with the default fields?

Since version 5.2, default fields are editable and some options are available to setup the form record. Go to ADMIN > Data > Default fields.  Note: Some items described in this post are only available to admin and super-admin level … Continued

What are user level permissions?

  Only accessible to super-administrator For each user you can choose from 6 user permission levels. These different levels help you to manage users accessibility to LabCollector records 1. Super Administrator (only one user may have this permission) This level … Continued

What are group policies and how to use them? v5.4 and above

Only accessible to super-administrator If you have version 5.31 or below please see this KB instead. The super administrator can define ONE member group to manage user’s general permissions (confidentiality). By default there is only the Full Access group. Additional … Continued

What are group policies and how to use them?

Only accessible to super-administrator The super administrator can define ONE member group to manage user’s general permissions (confidentiality). By default there is only the Full Access group. Additional groups can be added. Go to: Admin > Users & Staff > … Continued

Should I lock, archive or delete records?

Before deleting anything in LabCollector please consider the effect this will have on the compliancy status of your lab. You have the option of archiving records or setting them to be read-only, and as a final option, you can delete … Continued

Manage your reagent lots

To use this feature there are several parts of LabCollector that must be set up first. Some of the setup requires admin or super-admin level access. Use Admin > Preferences > Reagents & Supplies to check or adjust these preferences. … Continued

Importer ma BDD EndNote dans LabCollector (FR)

1ère étape : Créer les champs personnalisés dans le module Documents 2ème étape : Exporter votre base EndNote (version X dans l’exemple) vers Excel 3ème étape : Importer vos données d’Excel vers LabCollector  

Import your data (5.3 version and above)

Accessible to ALL users except User and Visitor level permission  Prepare your LabCollector database. Before importing data, you have to configure the module you are importing data by creating the fields that you need and adding possible values where required. … Continued

Icons meaning (EN/FR) V.6.0

Icon list in LabCollector modules version 6.0 Liste des icônes dans les modules LabCollector version 6.0 (Right and left tabs/Bandeaux de droite et de gauche) All modules at right /Tous les modules bandeau de droite Edit record Editer une fiche … Continued

Icons meaning (EN/FR)

Icon list in LabCollector modules Liste des icônes dans les modules LabCollector (Right and left tabs/Bandeaux de droite et de gauche) All modules at right /Tous les modules bandeau de droite Edit record Editer une fiche Duplicate record Dupliquer une … Continued

How do you use versioning? v5.4 and above

If you have version 5.31 or below please read this KB instead. In the pre-built modules and custom modules (Samples, Reagents & Supplies, Animals…) there is an option for versioning. Versioning keeps track of all changes saved to the record. … Continued

How to manage users (v5.31 and below)

If you have v5.4 or above please see this KB instead. Only accessible to the super-administrator and group master administrators. During your first use and throughout your time in the lab’s life, you will need to manage the staff accounts. … Continued

How to export search results

SUMMARY: Each module in LabCollector provides you an option to export data. After conducting a search for results in LabCollector, the search can be exported in several formats. There are several options for exporting search results: 1. Standard export 2. Maintenance … Continued

How to do lot disposal

See this KB for managing your lots. Note: As of version 5.4 you can now request approval for the disposal of a lot. Only those user types specified in Admin > Preferences > Reagents & Supplies can destroy a lot … Continued

How do you use versioning? v5.31 and below

If you have version 5.4 or above please read this link instead. In the pre-built modules and custom modules (Samples, Reagents & Supplies, Animals…) there is an option for versioning. Versioning will keep track of all changes saved to the … Continued

How do you create or edit records? (FR/EN)

In each module, To add new records, click on the link Add New Record on the top right of the page. You can search and browse through data. For each record, simply click on the edit icon  After clicking the button … Continued

How do you create a custom field? For version 5.2 onwards

For version 5.2 onwards. Only accessible to super-administrator and administrator. All modules are ready to use with a predefined data structure (fields) adapted to the expected content ( Default fields). Nevertheless, you may need some extra fields or numbering options … Continued

How do you create a custom field?

CUSTOM FIELDS All modules are ready to use with a predefined data structure (fields) adapted to its content. Nevertheless, you may need some extra fields or numbering options for your lab specific information. LabCollector allows you to create unlimited extra … Continued

How do I use a Read-only field?

As of version 5.4, there is a Read Only option when creating a Custom field. The purpose of this is that only entries from barcode readers and wedge inputs from balances, for example, can be entered into the field. A … Continued

How do I link records and for what purpose?

For modules Strains & Cells, Animals, Equipment, Antibodies and Primers, you can link your records to Reagents and Supplies Module to directly have information about prices, sellers, etc. Use the tab  to associate your record to an existent reagent or … Continued

How do I delete data?

This action can be performed by administrators and data owners. Deletion is performed using the Delete Icon in the icon tray on the right of each record.   You can delete record ranges automatically or multiple records selected in memory. … Continued

How do I customize record options?

Only accessible to super-administrator and administrator. All options and parameters are defined on Admin > Preferences menu. There you can define all options that fit your laboratory activity. In admin menu, you can also define user privileges and software setup. … Continued

How do I add multiple records without data import

Sometimes it is convenient to add multiple records with similar information. If the data exists in a spreadsheet already, it is likely best to use the data import feature. If the data does not exist in a spreadsheet already you do … Continued

Export and print models

This function is accessible to super-administrator and administrators under ADMIN > Preferences > Export setup & models. Models can be created to export data from different modules. 1. Give a name to your model. 2. Choose the file format between … Continued

Custom fields: Tab Analysis option

Some data can be available in Analysis tab only, and not in the general record. For example, data obtain later or which are changed in time. To create a field in this Analysis tab, go in Analysis tab screen. By … Continued

Custom field types

For each type of custom field, you will see in this KB views for the creation step, editing record, and view record modes. Take note that creating and modifying custom fields requires an admin or super-admin account.   Actions for viewing/using/editing … Continued

Custom field: Field category option version 5.2x

The fields setup described here requires admin or super admin level access. Fields can be grouped in specific categories. This helps organizing custom fields for specific usage when the entry of one type of information depends on the entry of information in another … Continued

Can I add a custom module to fit my specific needs?

LabCollector integrates predefined modules to store specific types of data. Nevertheless, real situations are endless and therefore it also includes the possibility to create and design custom modules. The settings, for Custom Module configuration, are located in Admin > Data … Continued