FluidX Scanner setup - LabCollector

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LabCollector offers integration of rack scanners to increase the automation process in labs thereby reducing data entry errors. LabCollector scanserver uses TCP/IP server that can send results over local/remote networks. Thus, data can be imported from rack scanners & a file can be generated that is then integrated into LabCollector LIMS. Our add-ons like tube sorter can work hand-in-hand with rack scanners to ensure automated efficient sample tracking.

Scanners always work with their own software. FluidX rack scanners work with FluidX IntelliCode™ Decoding software.

However, AgileBio’s ScanServer allows for the conversion of scan results into a rack/tray map file comprehensible by LabCollector using Batch generator (Rack Scanner) tool. 

To set up the scan server follow the below steps:-

1. AgileBio ScanServer Installation & LabCollector set up

2. FluidX scanner setup & configuration

  • Configure AgileBio Scan Server with FluidX

3. Scanning the Racks

1. AgileBio ScanServer installation & LabCollector set up

  • LabCollector offers integration of rack scanners to increase the automation process in labs thereby reducing data entry errors.
  • LabCollector scan server uses TCP/IP server that can send results over local/remote networks.
  • Please read further our KB to know how to setup Scanserver with LabCollector Batch generator (Rack Scanner).

2. FluidX scanner setup & configuration

  • For the FluidX scanner, you can read its manual which comes with the scanner or you can find it here.
  • FluidX rack scanners work with FluidX IntelliCode™ Decoding software.
    *You can download the manual for this software from here.
  • Install your scanner and FluidX IntelliCode™ Decoding software.
  • Copy both files “RemoteEnable.bat” and “xtr96.xrs” from \AgileBio\AgileBioScanServer\FluidX User Deploy inside the IntelliCode installation folder.
  • Create a shortcut to “RemoteEnable.bat” on your desktop, and run this shortcut every time before running AgileBio ScanServer.
  • For the later FluidX IntelliCode™ Decodin version, please follow this configuration:

    • 1. Select Preferences > Remote

    • 2. In the Connection Type field, ensure ” Winsock” is selected

    • 3. If you have multiple network cards installed then select the appropriate one from the IP address drop-down.

    • NOTE:Once you have configured your settings as needed, if you check “Remote on boot” then FluidX IntelliCode™ will automatically boot to remote mode using your settings.
    • 4. Click on Go.
  • Configure AgileBio Scan Server with FluidX

    • Under the AgileBio Scan Server, click on the Options.

    • When you click on the OPTIONS the below box will pop-up.
    • 1. The server port is the same as in section 2 (Port 5151).
    • 2. Check the box Autostart if you want to start scanning using Batch generator (Rack Scanner) tool. 
    • Click on the FluidX option in the AgileBio scanner and you will see the below options.

    • 3. In the FluidX section, the IP address, scanner port, and notification port are by default.
    • 4. Once you are done you can click on OK
    • NOTE: Check your firewall about the Ports security.

3. Scanning the Racks

  • Start your scanner and open AgileBio ScanServer (DataPaq™ will be open in the background)
    NOTE: Be aware that FluidX scanners usually have an automatic sleeping mode which can be removed. If the scanner is sleeping, it will not react to scan requests.

  • Start the AgileBio Scan Server process.

  • In the LabCollector go to TOOLS -> Batch generator (Rack Scanner) tool. Below the Batch generator options are explained in detail.
  • A. 1. Direct Scanner trigger input

    • This tool allows direct imports of scanned well rack/trays from several manufacturers (Micronic, BioMicroLab, FluidX, Thermo, Ziath, Biotillion…). 

    • The scanner generates a rack/tray map file that is loaded into LabCollector.

    • This accelerates sample registration with direct storage definition.

    • LabCollector recognizes scanner file formats automatically.

    • 1. Choose the rack that you set up in LabCollector from the list,

    • 2. Then click on Scan! button, the rack/box map preview will appear.
    • NOTE: JAVA has to be updated to allow the Scan! button to be active.
    • NOTE: If you have problems after the Process step, such as the list of positions not loading fully, please ensure that your php.ini file has a sufficient memory limit. The php.ini file can be found via the LabCollector -> Server Manager -> Configure Servers -> PHP Search for “memory_limit” in this file and increase the figure as needed e.g. 512M. Check the KB for more information on LabCollector server manager.
  • B. 2. Scanner Output or File Import

    • This mode allows you to import a file produced by a rack scanner and you can choose the correct format of the file.

    • 3. Here you can select the output file for the rack scanner.
    • 4. You can choose the file format from the options if you want the position, RackID, tube code, etc.
  • C. 3. Generic

    • The External Data Source part can be used together with the Direct scanner trigger mode if you want to import additional information about the samples at the same time.

    • 5. You can do generic settings like rack or box (which rows and columns) you don’t want to scan.
    • 6. You can choose the options depending upon if it’s a storage box or microplate.
    • 7. Here you can choose to automatically name the record.
          – You can assign an automatic name or add a prefix and suffix according to your requirement.

  • D. Processing options.

    • 8. Processing options allow you to process the box or plate by either forcing the specific position by row and column or labels.
    • 9. You can choose a field separator that you want in your CSV.
    • 10. If you want to add and merge more data together with scanned vials you can choose the format of the CSV.
    • 11. You can choose the file that you want to upload.
  • E. Rack origin and template

    • 12. Based on the template [choose a template to apply].
      NOTE: You can create this template by going to ADMIN -> SETUP -> RACK SCANNERS. Check section 2 of this linked KB.
    • 13. You can choose if you want to create a new tube/rack existing rack with a direct barcode read.
    • 14. This option allows you to choose the existing tube rack, enter the rack ID/barcode corresponding, which is already in LabCollector.
    • 15. Here you can replicate the existing rack, select tube rack/box in the list. In this case, the box will be saved as secondary storage of existing samples.
    • 16. This option allows you to derive to a new record from the existing rack.
    • 17. Here you can select the master tube or rack from the below options.
      NOTE: You can create the storage by going to ADMIN -> STORAGE -> MANAGE STORAGE. Check this linked KB.
    • 18. Once you have entered all the details you can click on process.

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