How to use LabCollector for COVID-19 testing? – LabCollector

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How to use LabCollector for COVID-19 testing?

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SUMMARY:

LabCollector’s COVID combo pack allows you to increase the efficiency of your laboratory to perform tests for COVID-19. Thanks to this combo pack, you can track your samples, tests, reports and invoices. 

COVID combo pack involves the Lab Service Manager add-on (LSM) that is an ultimate add-on for service tests labs. Moreover, LSMRemote is a web portal that allows you to connect to your clients who provide you with the samples. Using the Sample Receiving add-on you can not only plate you samples directly but also send them for testing using LSM add-on. You can also use our Tubesorter add-on to plate samples with the help of a robot. Our middleware called I-Collector is useful for connecting lab instruments to LabCollector and then to the LSM add-on. I-Collector helps to automate the testing by directly sending the results to LSM from the instrument such as RT-PCR. 

You can use LabCollector for COVID-19 testing like below:

Please visit our COVID page for more information.

Follow these steps to handle COVID testing using LabCollector:

1. LSMRemote Portal

1.1 Patient pre-registration

2. LabCollector – LSM add-on

2.1 a. Tube sorter add-on

2.1 b. Sample Receiving add-on

2.1 c. Workflow add-on

3. Middleware & Utilities

3.1 a. I-Collector

3.1 b. Parser

4. Results Communication

4.1 To LSMRemote

4.2 To Patient

4.3 To Government bodies

1. LSMRemote Portal

    • LSMRemote is a free service portal offered by LabCollector. You can download it by going to your Client Area. After logging in, go to DOWNLOADS > ADD-ONS > LSMREMOTE FOR LSM 
    • It can be integrated into the requesters website to act as a portal system to submit orders for tests to LSM add-on in LabCollector (in test lab). See the first image (step 1-2).
      Requester: A client or customer who provides samples for testing.
      Test lab: Service lab where tests are performed on samples with creation of reports and invoices.
      *Read our KB on LSMRemote installation & integration into website.
    • Requesters can use the portal system to configure options, submit jobs (tests), create Chain of Custody (CoC) and create barcodes for sample tubes and even repeat jobs if required. The submitted order is passed on to LSM add-on in the test lab.
      *Read our KB on How to configure new fields, submit a job in LSMRemote & view it in LSM.
      *Read our KB on LSMRemote configurable options.
      *Read our KB on How to create a CoC and use it in LSM.
    • The LSMRemote portal with sent jobs, received quotations and results will looks like as below.

    1.1 Patient pre-registration


    2. LabCollector – LSM add-on 

    • LabCollector LIMS allows you to manage the data inventory for lab.
      *Read our KB’s on how to start with LabCollector.
    • It also offers you various add-ons that complement LabCollector.
      *Read about all our add-ons. 
    • Lab Service Manager (LSM) add-on helps service labs to perform tests independently (or by the jobs received by LSMRemote). Once the sample reaches the test lab, job can be executed inside LSM and results can be created.
      *Read our KB on how to send jobs from LSMRemote to LSM add-on.
    • You need to configure your LSM options like requesters, users, reagents, equipment, sample types, protocols, parameters, result /invoice template, costs, etc, in order to use it. 
      *Read our KB on how to start with LSM.

    • For example if you need to have Patient Data stored in your LabCollector, you can create a custom Patient module.
      *Read out KB on how to create a custom module.
    • In the custom Patient module you can create custom fields for records according to your requirements.
      *Read our KB on what are fields. 
      *Read our KB on how to create a custom field and what are different types of custom fields.
    • You can use the custom fields in patient module and fields from LSM add-on in the report as “dynamic fields“. These fields will help to add the patient information directly in result report. 
      *Read our KB on LSM dynamic fields and text editor options to edit a report template.
    • This data from the patient module can be connected to the LSM add-on. To do this, you need to activate case record function.
      *Read our KB on how to activate case record function in LSM.
    • LSM remote now offers the possibility to connect to modules other than patients.
      *Read our KB on how to link other modules with LSM.
    • To create a report template in LSM add-on go to ADMIN > PREFERENCES > REPORT & INVOICE TEMPLATE > CREATE A NEW TEMPLATE

    2.1 a. Tube sorter add-on

    • Tube-sorter add-on assists to place sample on a working tray.
    • It creates a pick list automatically and necessary instructions for tube sorter robots from Fluidgm, Floyd, BioMicroLab, Tecan, etc.
    • This add-on creates an inventory and records all actions performed on the samples. 
    • Contact us for more details.

    2.1 b. Sample Receiving add-on

    2.1 c. Workflow add-on

    • Workflow add-on allows you to have a stringent step by step validation protocol, ideal for COVID test.
    • Workflow add-on can be linked from Sample receiving to get samples directly in Workflow add-on.
      Read our KB on sample receiving to Workflow add-on.
    • LSM add-on can also be connected to Workflow add-on.
    • Contact us for more details.

    3. Middleware & Add-ons

    • LabCollector is a collaborative LIMS solution hosted on the cloud or on-premises that can improve the data integrity of your lab with powerful automated instrument integration. 
    • LabCollector helps you to connect OR use files from your lab instruments using middleware & utilities like I-Collector middleware or Parser add-on.
    • LabCollector LIMS also integrates automation tools allowing scientists to save time and to limit errors. Information is managed in a relational database allowing users to identify, store and link data.
    • Instrument integration has helped labs with automating the processes in the labs to minimize erroneous procedures and thereby help in FDA & ISO regulations. One of the key things that can cause error in manual data entry.

    3.1.a. I-Collector Middleware

    • I-Collector is a middleware that helps connect Laboratory instruments to LabCollector LIMS. This helps easy data transfer directly from the lab instrument to LabCollector with no space for manual errors. Instrument results can also be integrated in the LSM add-on module to be inserted in the results template.
      *Read our blog on I-Collector.
    • Contact us for more details.

    3.1.b. Parser add-on

    • LabCollector add-ons do not only allow the integration of instruments but also help in capturing data automatically from them. 
    • Our parsing add-ons helps in acquiring complex data from instrument and breaks it down into its constituent parts to integrate the information automatically in LabCollector.
    • Furthermore, our parser add-on allows file parsing everywhere, from folders that are either shared locally or on cloud, making automated data acquisition easier than ever.
      *Read more about Parser add-on on our LabCollector page.
    • Contact us for more details.

    4. Results Communication

    4.1 To LSMRemote

    • Once the test results are validated and tests are finished the results will be available on the LSMRemote portal. 
    • The requester can then access the report and send it them to the patients further.

    4.2 To Patient

    4.3 To Government bodies

    • The results need to be send to government authorities to have statistics about the number of infected cases, tests done, etc.
    • With the help of API technology, results can be also reported to local/state authorities.
    • In order to facilitate this administrative step and to have a rigorous follow-up of the data, we have developed a special plugin for our I-Collector solution allowing to execute the sending of a report at a predefined and precise regular interval.

    • It is thus possible to generate an HL7 message (Health Level Seven : set of international standards for transfer of clinical and administrative data) with a specific data mapping and to send it automatically by the SFTP or SOAP protocol (secured data transmissions) to the administrations.

    • This tool is currently used in the United States, but it is possible to adapt it to a completely different situation and thus save a considerable amount of time in the execution of this task.

    • Contact us for more details.

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