In some cases, your lab may need a specific incremental numbering scheme for records identification. All modules (except Address Book) can support the customization of the internal reference field.

Only super-administrator can access record preferences.

Go to: Admin 🡪 other 🡪 Record Options.



Warning

This customization is very sensitive. Use it with care and only if you understand the effect it will have. We have added some features to reduce the risk of confusing automatic naming schemes.


Note

The record name, record ID, project code and optional unique code are distinct.

1: ID 
2: Name
3: Project Code
4: Optional Unique Code


Below, the record preferences are listed:


  • ID SETTING:

Note that the ID is used by default as the LabCollector generated barcode. The use of the Optional Unique Code as a barcode is also possible.

The option is fully automatic by default; it means that numbering is automatic and incremental starting from 0. 

You can define it as semi-automatic, the numbering will be automatic but can be changed manually at each record entry. Only administrators, however, will be able to alter this field.

    • Usages: You can set a new incremental start, such as to include the year, enter data with passed IDs not filled, etc.
    • RISKS: auto-incremental uses the last and largest value already entered. Therefore, the major risk is to have records always being numbered after an incorrect starting ID.


  • ZEROFILL:

This option formats record ID with zeros filling non-used digits, e.g. 15 would be written as 000015 for a 6-sized field.


  • FIELD SIZE:

You can determine the incremental capacity of the ID field. Used in conjunction with ZeroFill, it can give numbering like 060001 (size 6 and ZeroFill and manual start set to 60001).


  • Force waiting:

With this option, each record entered in LabCollector will be registered in a waiting list for verification and validation. This option is applied to ALL user levels. For more information, please read the section 7.1.1.


  • Block Duplicates:

Record NAME duplication will be blocked. This option works on Add/Edit forms and import data.



  • Automatic naming:

With this option, you can choose to increment the record name (YES - name will be equal to the ID) or add a prefix or a suffix to this number which will then be automatically used in name records.